Montessori Workspace vs brightwheel

brightwheel added Montessori. We started with it.

brightwheel is general childcare software for billing, check-in, and daily reports, with a Montessori scope and sequence layered on top and pricing by quote. Montessori Workspace was built by Montessori teachers, for Montessori record keeping, at a price you can see.

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14-day free trial · Cancel anytime · Unlimited staff accounts

Side by side

brightwheel runs daycare operations. Montessori Workspace keeps Montessori records.

Montessori Workspace

brightwheel

Built for

Montessori teachers

Childcare centers of every kind

Montessori curriculum

The core of the product

A framework option alongside state standards

Curriculum changes

Any teacher, in seconds. No admin approval

Pre-loaded materials, aligned by staff

Social observations and anecdotes

Yes, with quotes and photos

Observations and milestones

Individual and group lesson plans

Yes

Lesson plan templates

Reports and lists

Nine built-in Montessori reports plus custom lists

Daily reports: meals, naps, check-in

Sharing with parents

Push updates with no parent portal; your notes stay private

Parent app

Pricing

$20/month for 10 students, then $1 each, published online

Custom quote; premium curriculum costs extra

Competitor details based on publicly available information as of September 2026.

Why Montessori teachers choose us over brightwheel

Montessori Workspace was built by Montessori teachers who wanted record keeping to take minutes, not evenings.

Montessori is the product, not a setting

Every screen was designed around presentations, practice, and mastery of Montessori works, by people who have given those lessons.

Records, not daycare logistics

No check-in kiosks, meal logs, or nap timers between you and the record. Log a lesson or anecdote in a few clicks.

Teachers own the curriculum

Add, remove, and sort works however suits your classroom. Changes take seconds, can be undone anytime, and never wait on an administrator.

No sales call to see the price

$20 a month covers your first 10 students and $1 covers each one after. Unlimited staff, no setup fee, no add-on curriculum fees.

Built by Montessori teachers, for Montessori teachers.

"I love the price of $1 per kid and how easy it is to add or subtract kids. I prefer cheap, flexible and simple to complicated and more expensive!"

Brooke, FUMC Children's Center

"Using Montessori Workspace has gotten easier each year as you continue to update, and we continue to come up with strategies that work in our classroom."

Megan, School in the Woods Montessori

"I do believe it is a helpful tool for keeping track of where children are and what they have done."

Lauren, Wyoming Valley Montessori School

Montessori Workspace vs brightwheel: FAQ

Is brightwheel good for Montessori record keeping?

brightwheel is built for general childcare operations and offers Montessori as one framework. If Montessori records are your priority, Montessori Workspace was designed for exactly that by Montessori teachers.

Can I use Montessori Workspace alongside brightwheel?

Yes. Many schools keep a separate tool for billing and check-in. Montessori Workspace focuses only on child records, so it fits alongside what you already use.

How much does Montessori Workspace cost?

$20 per month includes 10 students, then $1 for each additional student. Staff accounts are unlimited and there's no setup fee.

What devices does it work on?

Anything with a browser, including computers, tablets, and phones.

14-Day Free Trial

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